Cafe operations software
PrepIt gives owners, general managers, and shift leads a calmer way to manage the daily work of a cafe: schedules, clock in/out, tasks, checklists, recipes, inventory, training, and shop-station workflows.
The problem
A small coffee shop can end up running on a schedule tool, a spreadsheet for inventory, printed recipes, group chat reminders, sticky notes, and memory. That makes it hard to know what is ready, what is missing, and who owns the next step during a busy shift.
How PrepIt helps
Managers use the web portal for planning and setup, while the Apple app gives the team an iPad Shop Station for daily execution. Staff can clock in with PINs, see published schedules, complete shop routines, and follow recipes without exposing manager-only controls.
Product fit
A shared floor mode for the shop, with employee PIN unlock and manager tools kept behind role checks.
Published schedules, Clock In/Out, hour logs, and pay-summary context use the same operational source of truth.
Daily tasks and reusable checklists help shift leads see what still needs attention before handoff.
Recipe standards, inventory visibility, and training materials stay close to the work happening in the cafe.
Example workflow
The details vary by shop, but the pattern is the same: managers prepare the work, staff execute it safely, and everyone uses the same connected context.
A manager publishes the schedule and prepares tasks, checklists, recipes, inventory, and training in the web portal.
The shop opens the iPad in Shop Station Mode so staff can clock in, review the day, and complete shared work.
Employees unlock private views with a PIN when needed, while manager tools remain protected.
Managers review hours, tasks, tips status, and shop readiness from the same connected system.
FAQ
PrepIt is built around coffee shop and cafe operations first. The workflows focus on schedules, shifts, prep, recipes, checklists, inventory, training, and shop-floor execution.
No. The web portal is for manager setup and planning. The Apple app is designed for shop-station use on the floor, with role-gated access for sensitive tools.
PrepIt is designed around organizations and shops, so teams can keep each location scoped while managers work from a shared operating system.
See PrepIt in context
Share how your team handles schedules, timekeeping, routines, recipes, inventory, and training today. We will help you decide whether PrepIt is a good fit for a pilot.
Coffee shop manager tools
PrepIt gives coffee shop managers tools for schedules, timekeeping, tasks, checklists, tips, inventory, recipes, training, and shop-station workflows.
Coffee shop scheduling
Build and publish coffee shop schedules, keep staff aligned, and show read-only schedules on the iPad Shop Station with PrepIt.
Coffee shop checklist app
Create opening, closing, prep, cleaning, and handoff checklists for cafe teams with PrepIt daily operations software.
